As agreed at an AGM 16th June 2018
- DATES OF MEETINGS
Meetings of the General Committee (GC) shall be held on the 3rd Saturday of each month, except August and December, when no meeting shall be held. Meetings of the Executive Committee shall be held as required but not less than 10 times a year as determined by the EC.
- TIMES OF MEETINGS
Meetings of the GC shall start at 10am and close not later than 12 noon. Meeting times of the EC shall be flexible to suit the majority of members.
- ANNUAL MEETING
The Annual General Meeting of the General Committee shall be held in June of each year or, in the event of such meeting not being held in that month for any reason, as soon as possible thereafter. The date of the Annual General Meeting shall be determined by the EC.
- NOTICES OF MEETINGS
A formal notice of GC and EC meetings shall be sent out by the secretary to members at least one week prior to the meeting. Such notices shall include the agenda or an indication of any special business. Notice shall be given in writing by electronic means where possible – or by post, hand.
- SPECIAL MEETINGS
Special meetings of the GC or EC shall be called by a majority vote of those present at an ordinary meeting. In an emergency the officers shall have the power to call special meetings. In all cases the maximum notice possible shall be given to delegates of the date and of the business to be transacted.
The quorum of the GC shall be 25 accredited delegates at the time of mailing. The quorum of the EC shall be 5% of the total number of accredited delegates at the time of mailing.
The Chair of the constituency party shall take the chair at all GC and EC meetings. In his or her absence a Vice-chair shall take the chair. In the absence of both, a chair shall be elected for the meeting. Should the Chair or Vice-chair appear later, the presiding chair will continue until the current or particular item of the agenda is disposed of, before vacating the chair. At the AGM the Chair shall hold office until a successor is elected, who shall forthwith take the chair and proceed to the election of officers.
- ENTITLEMENT TO ATTEND
Delegates who are not known to be a paid up member or who are unable to show a current membership card or other evidence of payment shall not be admitted to meetings.
- ORDER OF BUSINESS
- (i) The usual order of business at GC meetings shall be:
- Apologies for absence
- Minutes of last meeting
- Matters arising from minutes
- Reports (incl EC, Officers, MP & delegates to other bodies)
- Campaigning / Political Education
- Any other business
- (ii) At least of a third of the allotted time for the meeting shall be given to Campaigning and/or Political Education.
- (iii) The GC agenda may be changed at the discretion of the Executive Committee or Constituency Officers before a meeting (subject to clause 4) or on the day of the GC with the meeting’s agreement.
The officers and/or the EC shall determine which correspondence shall be placed before the GC. Party business shall take precedence over any other correspondence.
No organisation or delegate shall submit more than two motions to any one GC meeting.
- NOTICE OF MOTIONS
All motions for the agenda shall be submitted to the constituency secretary not less than 10 days before the meeting, and copies of motions shall be circulated to all GC delegates in writing, unless a matter of urgency accepted by the majority as such; but where urgency is known or anticipated before the meeting, notice shall be transmitted to the secretary as early as possible before the meeting. The term ‘urgency’ shall be interpreted in a bone fide way with due regard to the reasonable intent of this order.
- DISCUSSION OF MOTIONS
A motion may only be moved by a delegate of the organisation which has submitted it. If no delegate is present the motion shall fall. No motion shall be discussed until it has been moved and seconded. No member shall be allowed to speak more than once on any motion except by express permission of the chair, except that the mover shall be entitled to speak a second time for the purpose of replying to the debate, after which the vote shall be taken immediately.
Amendments to motions or any other business may be submitted either in the name of organisations which have discussed at a meeting of that organisation, or from the floor of the GC meeting.
- VOTING ON AMENDMENTS
Any amendment to a motion shall be voted upon before the motion itself is put. If the amendment is carried it becomes the substantive motion. Subsequent amendment to the same motion shall then be dealt with in the same way.
- VOTING ON MOTIONS
Voting shall be by show of hands except where the party rules provide for a ballot or when the GC decides otherwise.
- CHAIR SPEAKING TO A MOTION
If the chair wishes to speak individually to a motion, she/he shall request permission of the meeting to leave the chair for the purpose of doing so, always providing that this shall not abrogate the ordinary right of the chair to sum up or clarify the issues on which members are to vote.
- EQUALITY OF VOTES
In the event of an equality of votes being given on any matter that chair may, if she/he wishes, give a casting vote, if she/he does not wish to give a casting vote the motion shall be declared not carried.
- ENTITLEMENT TO VOTE
All delegates to the GC and EC meetings shall be entitled to vote unless the party rules state that they are appointed without voting power. All delegates must be individual members of South Swindon Constituency Labour Party. Delegates whose names are registered with the secretary as having been duly notified by their affiliated organisations or party units shall be entitled to vote on the GC. Members of the EC are those so qualified to act as delegates and elected by and from the AGM.
- NOTICE TO RESCIND RESOLUTIONS
Standing Order 12 shall also apply to notices to rescind a previous resolution. Such notices shall not be accepted within 3 months of the passing of the original resolution, except in cases of genuine emergency or where rescission is sought by officers on the grounds of proven untenability.
All speakers shall address the chair. All members shall preserve order and any member speaking when the chair rises shall immediately resume her/his seat and give way to the chair.
- TIME LIMIT FOR SPEAKERS
All speakers moving reports, except the parliamentary report or reports which are subject of a specially arranged debate, shall be limited to 5 minutes. All other speakers shall be limited to 3 minutes. Speakers moving motion shall be limited to 5 minutes.
- NOMINATION OF ABSENT DELEGATES
An absent delegate may be nominated for any office if the person has accepted nomination and has a valid reason for non-attendance.
Paid up members to the Labour Party, other than delegates, may attend meetings of the GC as observers. The seating accommodation for visitors shall be placed apart from the seating provided for delegates.
- PROCEDURE MOTIONS
Any motion “to adjourn”, “next business”, “that the vote be taken”, “that the chair leave the chair”, shall be moved seconded and put to the vote without discussion. After such a vote, 20 minutes shall elapse before such a motion again be accepted the chair. A motion of “next business” shall not be taken until the mover and seconder of the motion have been heard.
- CHAIR’S RULING
The chair’s ruling on any point of order shall be final unless challenged by the procedural motion: ‘that the chair leave the chair’. The chair, if he/she wishes to avoid a vote on this motion, may put her/his ruling to a vote of the meeting, the result of which vote will be binding on delegates for the remainder of the meeting.
- BREACH OF STANDING ORDERS
Any suspected breach of standing orders may be raised by a member rising to a point or order. This shall take precedence over discussion of the current business.
- SUSPENSION OF STANDING ORDERS
If a meeting is still in progress at 12 noon it may be allowed to continue by a member moving suspension of Standing Order 2 either to a specific time or until the end of the meeting. If the vote is lost, the meeting shall close forthwith. This motion may not be moved a second time. Standing Orders 9 and 23 may be suspended by a majority vote at the time of the meeting.
- DURING THE ELECTION PERIOD
The Election Agent, in consultation with party officers, shall have the power to cancel all meetings and to vary the starting time of meetings to allow essential election work to take place.
- ALTERATIONS TO STANDING ORDERS
These standing orders may be amended only at an AGM or at an EGM called for the purpose.
Fay Howard Constituency Labour Party Secretary June 2018